Proposals for conversion / upgradation of Sub Post Office into Head Post Office and bifurcation of Head Post Office
No.Q-14/8/2021-PE-I-DoP
Government of India
Ministry of Communications
Department of Posts
(PE-I Section)
Dak Bhawan, Sansad Marg,
New Delhi - 110 001
Dated: 26 August, 2021
To,
All Chief Postmasters General / Postmasters General
Subject:
Proposals
for conversion/upgradation of Sub Post Office into Head Post Office and
bifurcation of Head Post Office- Reg.
Sir/Madam,
With reference to the above mentioned subject, this
is to state that as per extant instructions, issued vide this office letter no.
33-61/82-PE-I dated 09.11.1982 and
reiterated vide letter. no. 14-12/99-PE-I dated 11.08.2000, all the proposals,
fulfilling the prescribed criteria (copy enclosed), for conversion/upgradation
of Sub Post Office into Head Post Office and bifurcation of Head Post Office
are required to be referred to the Directorate for approval.
2. However, it has been noticed that the proposals
received from the Circles contain insufficient/incomplete information which are
crucial for proper examination of the proposal.
3.Therefore, it is requested to ensure that all the
proposals for conversion / upgradation of Sub Post Office into Head Post Office
and bifurcation of Head Post Office being referred to the Directorate should invariably
contain the following:-
- a. Proposal
should fulfill the prescribed criteria (copy enclosed), for conversion/upgradation
of Sub Post Office into Head Post Office and bifurcation of Head Post Office.
- b. Full justification for conversion of Sub-Post
Office/bifurcation of the HO.
- c. Name
of the Sub-Post Office proposed for conversion/upgradation into head office
with the name of the head office it is presently attached with.
- d. Name
of the Revenue District/Districts with its/their headquarters in which the
Sub-Post Office proposed for conversion/upgradation into head office and its
present head office are situated.
- e. Is
there a head office at the district headquarters, if yes, name of the HO(s)
alongwith with number of SOs attached to it(them).
- f. Sketch
map showing the bifurcation of jurisdiction of present HO and proposed HO.
- g. Number
and Names of SOs attached with the (a) present HO, (b) residual HO and (c)
proposed HO.
- h. Is
the proposed HO conveniently situated and well connected by rail and bus
routes.
- i. No.
of active and dormant Accounts in the (a) present HO, (b) residual HO and (c)
proposed HO.
- j. Arrangement
of accommodation for the proposed HO which should be in accordance with the
Schedule of Accommodation.
- k. Staff
strength in the present and proposed HO.
- l. Arrangement
of all the posts required for the proposed HO. No new post shall be created for
the proposed Division. Circle should arrange all the posts by way of
redeployment from within the Circle.
- m.Quantified
financial implication involved in conversion/upgradation of SO/bifurcation of
HO separately indicating recurring and non recurring expenditure.
- n. ECR
calculation before and after creation of proposed HO.
- o. Benefits
to the Department (in terms of Revenue, Administration, staff satisfaction
etc.) and to members of Public.
- p. Concurrence
of CIFA and approval of Chief PMG.
Yours faithfully
(Tarun Mittal)
Assistant
Director General (PE-I)
Tel No.23044768
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