Election of Secretary General Asian-Pacific Postal Union (APPU)
No.
IR-02/5/2021-IR-DOP
Government of India
Ministry of Communications
(IR & GB Division)
Dak Bhawan,
Sansad Marg,
New Delhi-110001
Dated: 24.8.2021
Office Memorandum
Subject: Selection of candidate for election of Secretary General Asian-Pacific Postal Union (APPU)
Applications are invited from eligible Postal Service officers of the
rank of Senior Administrative Grade
(SAG) and above for fielding a candidate from India for election to the
position of Secretary General APPU.
2. The eligibility criteria is defined in
Annexure-1. The position description and supplementary information is given in
Annexure-2 for guidance. The applications with resume should be received
electronically or physically within 15 days from the date of issue of this
circular i.e. by 15" of September,2021addressed to DDG (IR& GB), Room
no. 402, Dak Bhawan, New Delhi. The email ID for sending application is
ddgir@indiapost.gov.in with copy to sandeep.kp@gov.in
(R.N. Sikaria)
Assistant Director General (IM)
Circulated through Website: https://www.indiapost.gov.in
Annexure-1
a) The candidate should be a postal service officer
of the rank of Senior Administrative Grade (SAG) or above presently serving in
the Department of Posts.
b) The candidate should be in Service on the date of
commencement of tenure of Secretary General i.e. 1% of January,2023
c) The candidate holds a university degree or
equivalent tertiary qualification in such fields as economics, law, science,
logistics, business, education, accounting or marketing (an advantage but not essential).
d) The candidate should have significant practical
experience in management or executive training in the postal sector or related business,
or in the administrative sector, or experience in a coordinating role in an
international postal organization is relevant (as a preferred aspect).
c) The candidate should have experience of dealing
with international postal relations, APPU/UPU matters (preferred).
Annexure-2
SECRETARY
GENERAL OF THE ASIAN-PACIFIC POSTAL UNION: POSITION
DESCRIPTION
Preamble:
the Position Description of the Secretary General of the APPU is drawn up in
relation to Article 108 of the General Regulations of the Asian-Pacific Postal
Union (APPU). The Position Description should be regarded as material that can
be reviewed and updated from time to time as required by the Executive Council
of the Asian-Pacific Postal Union (APPU EC). The modification of this document
will be by the APPU EC as a result of its deliberations.
Part
1: The Position and Key Appointment Terms
Position
Title: Secretary General! of the Asian-Pacific Postal
Union (“APPU”)
Reporting
Line: The position reports to the Executive Council of the
APPU (“APPU EC”).
Location:
Bangkok, Thailand
Tenure:
4 years, in principle?
Salary:
Benefits:
Accommodation:
Apartment located at the Bureau
Commencement
Date: To be advised
Scope
of Job
Revenue/Expenditure:
Approximately US$1,000,000 per annum
Employees:
16
plus one on-call consultant (see Organization Chart attached as an Appendix)
Capital
asset: To be advised
Part
2:
Experience and Qualifications
Language:
Speaks, reads and writes English fluently
Academic:
Holds
a university degree or equivalent tertiary qualification in such fields as economics,
law, science, logistics, business, education, accounting or marketing (an
advantage but not essential)
Experience:
Has
had significant practical experience in management or executive training in the
postal sector or related business, or in the administrative sector, or experience
in a coordinating role in an international postal organisation is relevant (as
a preferred aspect).
Has held a senior position in the postal sector for
at least five years.
1. This
position is referred to as the APPU Bureau Director or Bureau Director in the
Constitution and General Regulations ofthe APPU. Following a decision taken at the 2017 APPU Congress, the Union adopted
the working title of Secretary-General of the APPU. Amendments in due course
will follow to the APPU treaty documents.”
2.The
confirmed tenure will be decided by the Congress or EC when the new Secretary
General is selected.
Part 3: Purpose of Position
The position of Secretary General of the APPU exists
to lead and manage the activities of the APPU by providing the Asian-Pacific
region with representation, training, consultancy services and technical support
in postal matters. This is achieved in a variety of ways including, but not
limited to:
acting
as the legal representative of the Union in its dealings with external
organisations;
carrying
out the responsibilities for the Union in relation to its role as a Restricted
Union of the
Universal
Postal Union (UPU);
planning,
leading and coordinating administrative and other tasks assigned to the Bureau
by the APPU EC and the Governing Board, as well as those tasks prescribed in
the APPU General
Regulations
and Rules of Procedure;
leading
and managing the staff and other employees in the Bureau in the professional
and cost-
Effective
execution of the Bureau’s responsibilities;
Managing
the training responsibility of the Union in a cost-effective, sustainable
manner, including
Secretarial
responsibility for the Governing Board of the Asian-Pacific Postal College;'
implementing
such measures as are necessary to achieve efficient business continuity
including the continuous review of rules, regulations and general business
policies of the Union;
ensuring
the interests and expectations of the membership and other stakeholders are
appropriately assigned, coordinated and managed as required;
managing
relationships with APPU members; and ensuring, through proactive stakeholder
management, a cooperative and harmonious working
relationship
with the other bodies of the Union as well as with key external parties.
Part
4: Main Focuses of Position
There are three significant issues that the
successful applicant will be required to deal with i.e.,
the profile, activities
and strategy of the APPU in the next cycle:
the future role of the
APPU as a restricted union in the UPU system; and
the financial
sustainability of activities in the Asian-Pacific Postal College
Part
5: Key Result Areas
The key areas that the EC will focus on in reviewing
the performance of the Secretary General include:
the strategy and
business plans for the APPU;
the development and
sustainability of the Bureau’s services and markets;
the quality and types
or programs and consultancy services provided by the Bureau;
leadership of Bureau
staff;
stakeholder engagement
and management (internal and external); and
promotion and
discussion about major policy issues at UPU level and acceleration of
collaborative
initiatives with the
UPU as one of its restricted unions.
Part
6: Supplementary Material
To provide member governments and candidates with
additional context for the position of Secretary General, a separate document has been
prepared viz., "Important Background Information for Governments and
Candidates". It is recommended that the document be read in conjunction
with the Position Description.
The
Asian-Pacific Postal College is currently the most significant part of the role
of the Secretary General. Further details regarding the College can be found at
http://www.appu-bureau.org/appc/appc-home/
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